GlobalLink Project Director (PD)

GlobalLink Project Director (PD) is designed as a user-friendly system to help streamline how you claim new project offers from Semantix as well as manage your ongoing tasks.

PD will be the central site that will:

• Send you an alert for new projects
• Allow you to claim new projects, including negotiating budgets and deadlines
• Allow you to easily deliver your files
• Provide you with an easy way to track your Semantix jobs by PM, word count and deadlines.

PD is a web-based application, so you do not need to download or purchase any additional software. All you need to do is log in!

If you are working with TransPerfect, you have access to TransPerfect's PD instance. You might even have access to more than one as different TransPerfect companies have different PDs. Semantix will have its own separate instance of PD, which you will be invited to.

For privacy and GDPR reasons, Semantix' PD servers are based within the EU.

PD is optimised for Google Chrome, and we recommend that you use Chrome as your web browser for the best PD experience. PD is also accessible using Internet Explorer, Firefox, and Safari. For easy access, bookmark the PD sites you use and remember your credentials.

We will send you an email with a temporary password and instructions when it is time for you to log in to PD for the first time. You will log in using your email address, password and Multi-Factor Authentication (MFA). MFA is an extra security step for verifying your identity.

• If you have not received a temporary password, go to the login page https://gl-tpt-eu.transperfect.com/PD/login and click “Forgot your password?” to try get a new password.

• NOTE: if you are an agency, you will be required to use a username and password, instead of your email. Upon logging in, go to the “Log in with local account” screen.

Our Project Managers will send you a request from PD. When you are logged in, you can receive updates on screen as new jobs are available, parameters change, etc. You can also get the notifications via email. You can decide if/how/when you receive notifications. Please see the instructions to PD for how to change notification settings.

All new jobs available for you to claim will be in your AVAILABLE folder in PD. To view all job information and claim a job, select a submission, and click on the “Job Info” button in the top left corner.

In PD, you have a few choices for claiming a job. You may Accept, Negotiate (rate and/or deadline) or simply Decline. Clicking “Accept” means that you agree to the rate offered, deadline(s), and all project information included in the Job Info. Clicking “Decline” means that you do not want to work on a particular phase (or all phases) of the job. Clicking “Negotiate” means that you are interested in the job but would like to suggest a different rate and/or deadline for a particular phase for the PM to consider before agreeing to work on the job.

• N.B. that not all jobs will be open for negotiation.

In PD, our PMs will make a budget and offer a flat rate for each and every project. This process is as new to them as it will be to you, so initially, please share your feedback with us.

To their help, PMs may use supporting data such as average purchase rates from the previous year.

This means that there will no longer be fixed word rates, but as the data is from previous projects, where you and you fellow translators have been involved, the budget should be realistic and fair.

If you are a selected linguist for one of our customers, you can be the only one, or you can be in a pool of linguists depending on the size of the customer. Just like today, our PMs can choose to send a job request directly to you or send it to a few (a maximum of 5-6 linguists) for claiming of the first linguist to respond. There is also an option where the PMs can ask a few linguists and then select one of the linguists that have shown interest in the job.

We understand that this will be a challenge to begin with, but during the year, when we transfer more and more customers to PD, it will be easier to keep track of your jobs, and in the requests sent by email it will be clearly visible if the job comes from XTRF or PD.

Negotiation is an option that the PM can enable should the terms for the project be suitable, for example when there is no fixed deadline from the customer and there is plenty of time to work on the project, or, the opposite, when a project is very urgent and the deadline is more important than the cost.

N.B. that negotiation can be for a longer deadline, or for a higher or a lower price depending on the circumstances.

We believe that we get what we pay for, and quality will always be important for us. So will the relationship with our linguists. The qualifications, specialisations and experience a certain linguist have will always be important in our selection of the right linguist for a job.

Today, local currencies are not available in PD, but it is our top priority to develop the system in order to have them there as soon as possible. To start with, however, you will see job requests from PD in EUR.

As we recognise it is important for you to get paid in local currency, we will import this EUR amount to XTRF, manually convert it to your currency and create the PO based on this.

On the first working day of the month, we will update the exchange rates. The basis for exchange is the previous month’s average from Sveriges Riksbank. You will be able to find the conversion rates under Invoicing and currencies in PD further up on this page.

N.B. that this will only be done initially, as the intention is to make all currencies available in PD.

Payments will be handled from XTRF in the same way as today until the issue with the currencies have been solved in PD, so the last day of every month you will receive you job specification and based on this you can upload your invoice in our vendor portal.

Jobs in PD will not be done with Phrase. When you are assigned a job in PD, you will get access to a free translation tool in the same way as today, but the tool will be TSO (TransStudio Online), which is an online version of Wordfast.

Our inhouse translators' first impression is that the tools are similar and that you will have access to the features you are used to.

We recommend that before every delivery you run a QA check. On TSO, this functionality is called Transcheck, and you will find it under the Review tab.

For information about TSO, please watch our instructional videos above.

In PD, you can access Wordfast for free in the tool that is embedded in PD (TSO - TransStudio Online).

Initially, we plan to make the projects available only online, but eventually, you will be able to purchase your own license of Wordfast which enables you to work in the desktop editor. We will be able to offer you a discount.

PD workflows are normally configured so that you can choose between translating online using TSO or download the file (in TXLF format) from PD and work in Wordfast desktop editor. You are not allowed to use any other tool than Wordfast for the jobs you receive from PD.

Saving Semantix' translations in your own TM can be a breach both of confidentiality and GDPR, and it can also affect the quality as the translations you deliver to us have been subject to updates post delivery. This has always been the case, so it is nothing new and related to PD.

Most work is estimated to be moved during entire 2023-2024. Thus, for some customers, you will still receive jobs in XTRF and work with the translations in Phrase, and for some, you will get the job offers in PD and work with TSO. If you cancel Phrase you can of course still work online with those jobs.

There is no fixed schedule for the transfer yet, but we will do our best to keep you updated.

Jobs which previously have been done without a CAT tool will at least for now be done in the same way.

If you are working in Studio today, this is due to customer requirements, and these jobs will most probably remain in Studio.

We are well aware that some MT engines are not as developed as others when it comes to language pairs. We also have a large amount of historical data of MT usage from the many years we have been doing the pre and post analysis on a majority of the jobs.

In PD, the projects will not be subject to post analysis so you will know up front exactly how much you will get paid.

What will happen later on we do not know in detail, but currently, our jobs will be made available to you without post analysis.

In TSO, you will be able to see if a pre-translated segment originates from MT or TM.

As always, you will be able to communicate with your PM and discuss any issues.

Unfortunately, that is currently not possible.

No, in the translation step, you will always be able to edit the segments.

MT will be used in the same way as today, to be seen as a benefit not only for us, but also for you as a translator. There are always projects where MT preferably should not be used, such as more creative texts. This is the case also today.

We cannot say exactly how the result will be for each separate project, but we have a large amount of historical data of MT usage from the many years we have been doing the pre and post analysis on a majority of the jobs.